- 918.542.1190
- Mon - Fri: 8:00 - 4:30
- 22 N. Eight Tribes Trail Miami, OK 74354
The HR Generalist Assistant provides vital support to the Human Resources department by serving as the first point of contact for HR inquiries, assisting with administrative tasks, maintaining employee records, and supporting HR processes such as payroll, benefits, and recruitment. This role ensures efficient daily and monthly HR operations while promoting a welcoming and responsive environment for employees.
DAILY DUTIES:
• Respond to incoming emails and copy the HR Director on all insurance, 401(k), and payroll-related inquiries.
• Perform tasks as assigned by the HR Director.
• Serve as the initial point of contact for incoming HR phone calls (screening calls).
• Greet and assist employees who visit the administration office.
• Review timecards and missed punch approvals for accuracy.
• Monitor Indeed daily for new applicants and forward resumes to the appropriate supervisor or director.
WEEKLY DUTIES:
• Enter all employee changes into Paylocity.
• Scan and upload all necessary HR forms to the correct employee profiles in Paylocity.
• Review new hire checklists provided by the HR Director to ensure timely entry of PTO eligibility (typically at 60 days) and completion of assigned tasks.
• Follow up with departments to obtain and maintain up-to-date job descriptions.
• Update the employee directory with new hires and terminations; send directory updates to all staff as needed.
• Prepare and distribute employee birthday cards.
MONTHLY DUTIES:
• Process payroll for elected council members on the first Friday of each month.
• Generate and distribute payroll reports for departments with reimbursable employees.
• Update PTO balances in Paylocity for employees on their anniversary dates.
• Gather updates from departments and programs for the employee newsletter; compile and forward information to the HR Director.
• Assist in organizing and executing employee engagement events.
• Audit all health insurance statements
• High school diploma or equivalent; Associate’s degree in Human Resources or related field preferred.
• Prior experience in an administrative or HR support role is a plus.
• Excellent communication and organizational skills.
• Proficiency in Microsoft Office Suite and HRIS systems (e.g., Paylocity) preferred.
• Strong attention to detail and ability to maintain confidentiality.
• Ability to multitask and manage priorities effectively.
• Comprehensive benefits package, including health, dental, vision, life insurance, short and long term disability, and retirement plans.
$45,000- $50,000 Based On Experience
Native American preference will be observed in all hiring practices. The Modoc Nation is an Equal Opportunity Employer.
